How to make your team meetings more productive! – Sam Harrop

Unscheduled or even scheduled meetings that run overtime, off topic and don’t achieve anything can be a tremendous waste of time. How many times have you gone to unnecessary meetings or to meetings that have just ended up being a “talk fest”?

Having regular scheduled meetings, with the relevant people attending that run to a set format and agenda and result in clear actions that need to be taken are the types of meetings you want to have because then stuff gets done.

When arranging meetings you want to make sure that only the relevant people are at the meeting.  You are better off having a series of smaller meetings than having one big meeting with everyone attending.

Having an agenda and a set format for a meeting also makes sure that you stay on track, people are able to prepare for the meeting and the meetings run on time.

All meetings should have minutes taken. I like to keep this really simple by just having three columns: who, what and when. You can then track who has committed to doing what by when. Often an A4 piece of paper turned landscape with three columns is sufficient, and then there is no need to type up minutes after the meeting. Just make copies and either hand out to staff or put it in a place where everyone can see it. You and your staff can then keep track of what they and others need to be doing.

Another common mistake I see companies make is that they start to have regular meetings and then everything starts to run smoothly, so they decide to cut back on the frequency of the meetings. I disagree with this strategy because it doesn’t take long for things to slide back into chaos again. Keep the frequency of the meetings – just make them shorter.

I would love to hear from you on how this information has helped you or if you have other tactics or strategies that help you get stuff done.

Until next time

Sam Harrop

Scroll Up